📝 Registration – Important
Details
Please review the following key points
----------------------------------------------------------------------------------------------
Abstract Review Mandatory Fee (for Speakers and
Poster presenters):
1. Abstract Review Fee: This fee is mandatory for all speakers and poster
presenters. It must be paid immediately after submitting your abstract.
2. Review Process: Your abstract will be reviewed by the Emirates Endoscopy Organizing Committee and Editorial Board Members, but this will only happen
once the review fee has been paid.
3. Acceptance & Next Steps: If your abstract is successfully reviewed and
accepted, (and any requested edits are made), you'll receive an Abstract
Acceptance Letter. Afterward, you can proceed with the registration process for
the event.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Visa Invitation Letter Processing Fee (Mandatory for
International Participants)
All participants traveling from outside the UAE are required
to pay a Visa Invitation Letter Processing Fee. This fee covers the preparation
and issuance of an official Visa Invitation Letter, which includes:
Your full name as per passport
Passport number and nationality
Conference details and confirmation of participation
Signature and seal from the organizing committee
This document is essential for your visa application and
helps demonstrate the purpose of your travel to UAE immigration authorities.
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
DTCM Permit Mandatory Fee:
1. DTCM Permit Fee: This is a mandatory fee for international participants
attending the conference. The fee covers the cost of processing the DTCM
permit, which helps smooth out the immigration application process when
entering the UAE.
2. Purpose: The DTCM permit ensures that you can enter the
UAE without any immigration issues, facilitating your attendance at the
conference.
3. DTCM Application: The event organizers will handle the
application process for you, meaning you don't have to worry about applying for
the permit yourself.
---------------------------------------------------------------------------------------------------------------------------------------------
Abstract
Publication with DOI – Mandatory Fee
Mandatory for Speakers
& Poster Presenters
All accepted abstracts
from speakers and poster presenters must pay a DOI publication fee to be
officially published and indexed.
---------------------------------------------------------------------------------------------------------------------------------------------
Publication Process
1. After abstract
acceptance, the DOI fee must be paid to initiate publication.
2. Abstracts will be
published with a unique DOI in our partner international journals.
3. Publication begins
only after payment confirmation.
---------------------------------------------------------------------------------------------------------------------------------------------
What is a DOI?
A Digital Object
Identifier (DOI) is a permanent, citable link that ensures your abstract is:
✅ Globally accessible
✅ Indexed in major
databases (Scopus, Web of Science, etc.)
✅ Traceable and
permanently archived
---------------------------------------------------------------------------------------------------------------------------------------------
Post-Payment Confirmation
Once the fee is
received, you will get:
Your DOI number
An official Publication
Confirmation Letter
---------------------------------------------------------------------------------------------------------------------------------------------
Delegate
Package Includes: Each registered delegate will receive the following
benefits as part of their participation:
✅ Participation Slot –
Present your research or attend as a delegate.
✅ Certificate of
Participation – Officially recognizing your involvement.
✅ Access to 80+ Sessions –
Attend keynote talks, oral/poster sessions, and panel discussions across all
tracks.
✅ Networking Opportunities –
Engage with speakers, researchers, industry experts, and fellow delegates.
✅ 1 Coffee Break & Lunch –
Enjoy refreshments and a lunch meal on the main conference day.
✅ Conference Proceeding Kit –
Includes essential materials, notepad, pen, and other conference resources.
✅ Conference Program –
Full schedule of sessions, speakers, and venue details.
✅ Professional Photography
& Videography – Coverage of sessions and participant moments.
✅ Complimentary Wi-Fi Access –
Stay connected throughout the event.
✅ Personalized Delegate
Banner – Your banner displayed at the venue and online.
✅ Profile Featured on Website –
Showcase your name, affiliation, and role on the official conference website.
🏆 Nomination for Best
Delegate Award – All registered participants will be automatically
considered.
--------------------------------------------------------------------------------------------------------------------------------------------------
Speaker
Package Includes: Each registered speaker will receive the following
exclusive benefits:
✅ Oral Presentation Slot –
Present your research live during a scheduled session.
✅ Certificate of Presentation –
Official recognition of your contribution as a speaker.
✅ Access to 80+ Sessions –
Attend all scientific and professional sessions across the event.
✅ Networking Opportunities –
Connect with fellow speakers, researchers, and industry professionals.
✅ 1 Coffee Break & Lunch –
Enjoy refreshments and lunch on the main conference day.
✅ Conference Proceeding Kit –
Includes a notepad, pen, badge, and other essentials.
✅ Conference Program –
Full agenda with session timings, speaker details, and venue information.
✅ Professional Photography
& Videography – High-quality media coverage of your talk and event
participation.
✅ Complimentary Wi-Fi Access –
Stay connected throughout the event.
✅ Personalized Speaker Banner –
Displayed both at the venue and online.
✅ Profile Featured on
Conference Website – Showcasing your name, designation, institution, and
talk title.
🏆 Nomination for Best
Speaker Award – All speakers are automatically considered for this
recognition.
🎤 Chairperson
Opportunity – Eligible to chair or co-chair a session (upon availability
and approval).
📚 25% Discount on
Publication – Apply this discount to publish your research work,
manuscript, or articles in affiliated journals.
---------------------------------------------------------------------------------------------------------------------------------
Poster
Presenter Package Includes: Each registered poster presenter will receive
the following benefits:
✅ Poster Presentation Slot –
Display your research during the dedicated poster sessions.
✅ Certificate of Presentation –
Official acknowledgment of your contribution.
✅ Access to 80+ Sessions –
Full access to all scientific and professional sessions.
✅ Networking Opportunities –
Connect with fellow researchers and experts.
✅ 1 Coffee Break & Lunch –
Enjoy refreshments and lunch on the conference day.
✅ Conference Proceeding Kit –
Includes essential materials for the event.
✅ Conference Program –
Detailed schedule of sessions and events.
✅ Professional Photography
& Videography – Coverage of your presentation and the conference.
✅ Complimentary Wi-Fi Access –
Stay connected throughout the event.
✅ Personalized Poster Banner –
Your banner displayed at the venue and online.
✅ Profile Featured on Website –
Showcasing your name, affiliation, and poster title.
🏆 Nominated for Best
Poster Award – Automatic consideration for this prize.
📚 25% Discount on
Publication – Apply to publish your research work, manuscripts, or
articles in affiliated journals.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🎓 25 CME Credits Information
Participants wishing to earn CME credits must pay both the
Delegate/Speaker/Poster Fee and the 25 CME Credits Fee to attend the conference
and qualify for CME certification.
Those registered under the CME Package will receive a 25 CME
Credits Certificate, officially recognizing their Continuing Medical Education
participation.
Note:
The CME credits certificate is issued only upon completion of the required
conference sessions.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🎓 25 CPD Credits Information
Participants wishing to earn CPD credits must pay both
the Delegate/Speaker/Poster Fee and the 25 CPD Credits Fee to attend the
conference and qualify for CPD certification.
Those registered under the CPD Package will receive a 25
CPD Credits Certificate, officially recognizing their Continuing Professional
Development participation.
Note:
The CPD credits certificate is issued only upon completion of the required
conference sessions.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🏨 Package A Includes
(Check-In: Dec 16th, 2025 | Check-Out: Dec 18th, 2025)
2 Nights’ Accommodation with all the comforts and
amenities listed below
Presentation or Participation Slot – Present your work
or attend as a delegate
Conference Participation Certificate
10 CME Credits Certificate – Official Continuing
Medical Education credits
Access to all 80+ Sessions – Full access to keynote,
oral, poster, and panel sessions
Networking Opportunities – Engage with peers, speakers,
and experts
1 Coffee Break & Lunch on conference days
Conference Proceeding Kit – Includes materials and
resources for the event
Conference Program – Detailed schedule of sessions and
activities
Professional Photography & Videography – Coverage
of your participation
Complimentary Wi-Fi Access throughout the venue
Personalized Banner & Profile on Website (Speaker/Poster/Delegate
as applicable)
Nominated for Best Speaker/Poster/Delegate Award
Chairperson Opportunity – Eligible to chair any
conference session
25% Discount on Publication – Applicable to research
work, manuscripts, and articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🏨 Package B Includes
(Check-In: Dec 16th, 2025 | Check-Out: Dec 19th, 2025)
3 Nights’ Accommodation with premium amenities
Presentation or Participation Slot – Present your
research or attend as a delegate
Conference Participation Certificate
15 CME Credits Certificate – Official Continuing
Medical Education credits
Access to all 80+ Sessions – Full access to all
conference sessions
Networking Opportunities – Connect with speakers,
delegates, and professionals
1 Coffee Break & Lunch on conference days
Conference Proceeding Kit – Event materials and
resources
Conference Programs – Complete agenda and session
details
Professional Photography & Videography – Coverage
of your participation
Complimentary Wi-Fi Access throughout the venue
Personalized Banner & Profile on Website (Speaker/Poster/Delegate
as applicable)
Nominated for Best Speaker/Poster/Delegate Award
Chairperson Opportunity – Eligible to chair conference
sessions
25% Discount on Publication – For your research work,
manuscripts, and articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Add on Accommodation Options
Participants can select their preferred dates using
the calendar during registration and choose from the following occupancy
options for separate accommodations:
🛏️ Single Occupancy – £150
Ideal for individual attendees who prefer privacy
and a personal space.
Includes accommodation for one guest in a private
room.
🛏️🛏️ Double
Occupancy – £350
Recommended for participants traveling with a co-author, family
member, or friend.
Provides accommodation for two guests sharing the
same room.
🛏️🛏️🛏️ Triple
Occupancy – £500
Suitable for attendees accompanied by two co-authors, family
members, or friends.
Accommodates three guests in a shared room.
✅ You are free to choose
any dates and any occupancy type based on your travel plans and
preferences.
🗓️ Flexible booking is
available through the calendar interface during registration.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🎓 Student Registration
Fee (Student ID Required)
Students attending the conference are eligible for a discounted
registration fee. To qualify, participants must provide a valid student ID
card during registration.
Student ID verification is mandatory for both
registration and on-site entry.
The ID must clearly show your full name, institution
name, and validity date.
Failure to present a valid student ID may result in cancellation
of the student rate and require payment of the full registration fee.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
🔁 Refund and Cancellation
Policy
Please note the following terms regarding cancellations and
changes to your registration:
Registration fees are strictly non-refundable.
Once payment has been made, no refunds will be issued under any circumstances.
If you are unable to attend in person, you have two
alternative options:
Transfer your registration to the next edition of the
conference.
Convert your participation to virtual (online) attendance for
the current event.
🔄 All changes must be
communicated to the organizing committee in advance of the event
date.
📩 For assistance with
transfers or virtual attendance, please contact the conference team at
info-ucg@utilitarianconferences.com.
